General Data Protection (GDPR)
What Is GDPR and how does it affect your club?
The General Data Protection Regulation (EU) 2016/679 (the GDPR) will directly apply in EU Member States from 25th May 2018 and will govern how organisations use personal data and increase the protection of individual’s privacy. There will also be a new UK Act to replace the Data Protection Act 1998.
Basketball clubs In Scotland who record member or participant information will be “controllers” of personal data (for example, name, address, date of birth) that they collect, store, use, share and delete (this is known as “processing” of personal data). The clubs will process personal data of their members, parents, volunteers, committee members, etc.
As controllers, clubs need to prepare for the GDPR, and should aim to be fully compliant before the May 2018 deadline.
basketballscotland’s partner sportscotland have been working with their legal representative Harper MacLeod to provide GDPR information and templates which clubs can incorporate into their club’s documents. This should make being adherent to GDPR easier for your club. There is also a briefing paper on GDPR to grasp a better understanding of the act.
There are several things your club will need to consider which these templates should help you with. An example of this, is the process for data sharing with basketballscotland and other partners your club may have.
The following documents have been created and can be used by your club:
- GDPR briefing paper
- Template data processing agreement working
- Example privacy notice for club members
- Template data processing clause wording
- Template privacy notice wording for employees
- Template private notice wording
- Guidance note for data processing template wording
Should your club require support in order to adhere to GDPR, please contact your Clubs Services Manager: